All You Need To Know About Giving Feedback

We all need people who will give us feedback. That’s how we improve.

Bill Gates

Feedback can be exchanged amongst everyone in the company, with no one in exception; Managers to employees, employees to managers, and among peers/colleagues. The level doesn’t matter; neither does the similarity in the job.

Unfortunately, many companies are spending less time on the feedback process. The truth has been that the managers are occupied with other management duties that take their valuable time while some companies don’t have a system for performance evaluation.

Feedback is the breakfast of champions

Ken Blanchard

According to a survey, leaders who scored 10% more on giving feedback had employees who were three times more engaged. And the leaders that scored 10% less had employees who are three times more likely to quit.

In this post, I will be sharing on how to give, ask, and receive feedback effectively that will impact employee engagement within the company.

I think it’s essential to have a feedback loop, where you are constantly thinking about what you’ve done and how you could be doing it better

Elon Musk

Everyone in the organization desire for feedback as much as they dread its outcome. Though giving feedback sound simple, it is a complex issue, because of the people involved. Below are tips I have compiled that can be used for a detailed and structured feedback discussion.

Be spontaneous

The right time to give feedback is immediately after a situation or an event. The moment time passes, people tend to forget, and the position will be misinterpreted the next time it is discussed. Waiting for the best time will not make negative feedback positive; it will only get difficult over time. The sooner you address the feedback, the quicker you move forward.

Be prepared

Before you give the feedback make sure you are in the right frame of mind. Make sure how you feel, and your intentions are right. Cause the recipient can handle it and will automatically affect the way the feedback is received. If unsure of how the feedback will be accepted, discuss with a trusted person.

Be specific

Discuss what happened and not on what you ‘think’ happened. Feedback should be clear and positive as people find it difficult responding when it’s unclear. It is essential that the recipient understands the feedback and you both are on the same page. Be specific at the task or on what the recipient should improve on.

Be nice

People tend to accept the opinions of those who they respect and acknowledge. However, if there’s no prior relationship between the giver and recipient, I suggest being cautious in the feedback approach. If your feedback is to make the other person feel bad or incompetent, it won’t be productive. Better still, create an environment that builds confidence and a friendly relationship.

Be positive

Being known as the person who takes notes and gives only negative feedback is not a good reputation. There should be a balance in giving both positive and negative feedback.

Positive feedback leaves the recipient open-minded to change and take new directions. While regular negative feedback makes them defensive. But for negative feedback, you can always end it on a positive note. You can, for example, express the belief that you believe in them and they’re capable of improvement.

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